15 Aug Special Commission Meeting Minutes 7-29-19
PORT COMMISSION OF THE PORT OF EDMONDS – MINUTES OF SPECIAL MEETING
July 29, 2019 9:00AM
COMMISSIONERS PRESENT
Jim Orvis, Vice President
Angela Harris, Secretary (by phone)
David Preston (by phone)
COMMISSIONERS ABSENT
Steve Johnston, President (excused)
Bruce Faires (excused)
STAFF PRESENT
Bob McChesney, Executive Director
Marla Kempf, Deputy Director
Renae Ebel, Administrative Assistant
CALL TO ORDER
Vice President Orvis called the meeting to order at 9:00 a.m.
PLEDGE OF ALLEGIANCE
All those in attendance participated in the Pledge of Allegiance to the American Flag.
CONSENT AGENDA
COMMISSIONER PRESTON MOVED THAT THE CONSENT AGENDA BE APPROVED TO INCLUDE THE FOLLOWING ITEMS:
A. APPROVAL OF AGENDA
B. APPROVAL OF JUNE 24, 2019 MEETING MINUTES
C. APPROVAL OF PAYMENTS IN THE AMOUNT OF $353,872.82 FOR JULY 8, 2019 AND $2,513,654.05 FOR JULY 29TH
D. HARBOR SQUARE BUILDING NO. 3 LEAK ASSESSMENT
E. ADMINISTRATION BUILDING SPLIT SYSTEM HEATING/HVAC UNIT REPLACEMENT
COMMISSIONER HARRIS SECONDED THE MOTION, WHICH CARRIED UNANIMOUSLY.
PUBLIC COMMENTS
There were no public comments.
EXECUTIVE DIRECTOR’S REPORT
Mr. McChesney reported that the marina has been busy and Port staff has been working hard to take care of projects. The paving project at Harbor Square was completed last week as planned. However, they have discovered issues at Building 3, where there is unusual cracking on the interior of the building. They found some serious dry rot in some structural laminated beams, and he immediately requested that a local engineer, Building Envelope Engineers, inspect the situation. They found that the exterior stucco cladding on the building was cracking from water intrusion. The source of the water intrusion was primarily from windows and roof parapet flashing that were not properly sealed. He summarized that this is a situation of poor construction methods and serious water intrusion. The Phase 1 assessment is still in progress. While they know what the problem is, they need the engineer to design temporary shoring to make sure the building is safe while they engineer a permanent solution. The permanent solution will require stripping the building down to the sheeting and replacing the sheeting, structural glue laminated beams and whatever else is defective. Once the structural elements are permanently replaced, they will have to re-clad the building with a type of hardy plank rather than stucco. They will also replace the roof flashing and all the windows.
Mr. McChesney said he doesn’t have an estimate yet, but he anticipates the cost of the permanent solution will be close to $500,000. The temporary shoring will be done by the Port’s maintenance staff, but the permanent repairs will require an engineered solution, which involves a building permit and putting the project out to bid. He anticipates they will have to fight the weather, too, by the time the permanent repair is ready to move forward. Mr. McChesney summarized that this is a serious issue that cannot be postponed. Staff is working aggressively to address the problem and fix it.
Mr. McChesney reported that there have been some equipment issues, typically when the marina was the busiest. Operationally, Port staff is not completely satisfied with the performance of the Wiggins Forklift. They had an issue Friday evening where all three dry stack forklifts were temporarily out of service. This occurred during a particularly busy time associated with the opening of King Salmon.
Ms. Kempf reported that there were 338 moves in Dry Storage last weekend, and they set a record on Sunday of 146 moves. There were 117 launches and 123 parking passes were sold. There were 179 guest moorage sales and $45,000 worth of fuel was sold. On Wednesday, the day before the King Salmon opening, the Port launched 65 boats and sold 72 guest moorages. It has been very busy at the marina, and the parking lot was completely full on Sunday. Mr. McChesney observed that the Port likes to be busy, but it does put stress on the staff and equipment. Staff is doing a great job.
Mr. McChesney announced that the acoustic testing at Dry Storage was completed last week, but he hasn’t seen the report yet. He anticipates being able to provide a report at the next Commission meeting. The Public Access Plan has been on the slow burner the last few months as the Port has worked to expand its outreach and public involvement program. He anticipates making a report to the Commission later in August.
COMMISSIONER’S COMMENTS AND COMMITTEE REPORTS
Commissioner Preston reported that he attended the WPPA Commissioner’s Seminar, which provided a fantastic opportunity for commissioners to communicate on the challenges and successes that ports are having.
Commissioner Harris said she also found the WPPA Commissioner’s Seminar to be helpful. She enjoyed the conversations with other commissioners.
Commissioner Orvis said he also attended the WPPA Commissioner’s Seminar, which was well done. The schedule was such that there was time for commissioners to talk with each other. The way the venue was arranged was conducive to these conversations and it was the best Commissioner’s Seminar he has ever attended.
Commissioner Orvis said he did a site visit to review the current situation at Harbor Square Building 3 and found it disturbing. The beams appear about ready to fail, and temporary shoring will be needed immediately.
Commissioner Orvis said he was at the marina over the weekend and learned from staff that not only was Guest Moorage full, but every loan-a-slip was taken and boats were stacked three deep in some places. It was a very good weekend for the Port and a really tough weekend for staff. As always, they did a great job in a cheerful manner.
Commissioner Orvis said he recently visited the fish hatchery and discovered that one of the Port’s summer temporary staff members will be working for the hatchery. They have plans to do good things over there, and they are working really hard. Edmonds Park, Recreation and Cultural Services staff is also helping to clean up the grounds. They won’t get smote until December, but they should be in good shape by then because there is brush growing in the bottom of the cement ponds.
ADJOURNMENT
The Commission meeting was adjourned at 9:15 a.m.
Respectfully submitted,
Angela Harris
Port Commission Secretary